Outpatient Pre-Authorization and Scheduling

Contact information for Upper Valley Medical Center (UVMC) scheduling is listed below.

UVMC Central Scheduling
(937) 335-5064
Office Hours:
Monday through Thursday from 7:30 am to 6:00 pm
Friday from 7:30 am to 5:30 pm

Preadmission Testing and Surgery Scheduling
(937) 440-4111
Office Hours:
Monday through Friday from 8:00 am to 4:30 pm

Hyatt Surgery Center Scheduling
(937) 440-7156
Office Hours:
Monday through Friday from 7:00 am to 3:30 pm

Athena Health Provides Web-based Pre-Admissions

UVMC, in partnership with Athena Health, features a convenient, web-based solution for pre-admissions - Athena Coordinator. This powerful new system helps you:

  • Improve practice efficiency
  • Increase ease of scheduling tests and treatments
  • Improve continuity of care and patient satisfaction

Athena facilitates the collection of patient information, scheduling of procedures, pre-admitting of both inpatients and outpatients and transmission of patient data to appropriate areas.

To access AthenaCoordinator Off Site Icon you will need a username and password to log in, or you can call (205) 970-3344 or toll free at (800) 981-5084.

What are the benefits?

AthenaCoordinator obtains pre-certification and verifies insurance coverage for both the physician and hospital, regardless of the payor.

  • FREE to the physician's offices
  • Web-based program
  • Produces an electronic order
  • Performs a “medical necessity” check for Medicare patients
  • Can route requests to scheduling
  • Pre-registers patients, which improves the patient's check-in process and satisfaction
  • Reduces pre-certification, insurance and demographic errors
  • Reduces insurance denials
  • Same and Next Day Pre-certification

UVMC and Athena Health are happy to present you with the option to allow Athena to assist you in your same and next day pre-certification needs:

  • You will use the same username and password that you currently use
  • Since it is a same or next day request you will need to schedule the patient yourself and choose the “Same/Next Day” option in the Scheduling box
  • Choose the “Other” option in the “PreCertify” box to allow it to be entered for a same/next day procedure
  • Be sure to send all clinical to Proxsys immediately to insure the pre-certification process begins in a timely manner
  • If there are any questions, you can contact one of your local team leaders.

Who to Contact for More Information on Athena Health

Melissa Greer
UVMC Athena On-Site Team Leader
(937) 440-7819

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