Request a Copy
You can request a copy of your Upper Valley Medical Center (UVMC) medical record to be sent to you or a designated recipient. A processing fee may be required. Call (937) 440-4650 or 440-4651 for details. There is no charge if records are sent directly to your physician.
Written Authorization Required
The Authorization of Release of Medical Information/Patient Access Form is your authorization to copy your UVMC medical record, or parts of your record, and forward it to another person or organization. Your original signature is checked against our records to validate the authenticity of your request.
You can get this form one of three ways:
- Download it. To open the form you’ll need Adobe® Acrobat Reader®, which you can download for free.
- Call the Medical Records/Health Information Management Services Department at (937) 440-4650 to request that the form be mailed to you.
- Stop by the Medical Records/Health Information Management Services Department during regular business hours, 8:00 a.m. to 4:00 p.m. You will need to show a valid form of personal identification.
Submitting an Authorization
Submit a signed copy of the authorization form by mail, fax, or in person.
||Upper Valley Medical Center
ATTN: Health Information Services
3130 N. County Rd. 25A
Troy, OH 45373
||The Medical Records/Health Information Management Services Department is located on the Lower Level. Hours are from 8:00 a.m. to 4:00 p.m.
Please allow up to 10 working days for your request to be processed. If you come to the Medical Records/Health Information Services Department to pick up your copy, please bring a photo ID.
Processing time for copies of medical records is 7 to 10 working days after receipt of a valid authorization and final completion of the medical record by all physicians involved.
Who Can Request a Copy?
The following people are authorized to sign for the release of medical records:
- Patient (not the spouse)
- Parent (with some exceptions)
- Legal guardian (proof of guardianship document must be provided)
- Power of attorney if the patient is unable to sign (legal documentation must be provided and must specify access to medical information)
- Representative of the estate for a deceased patient (legal documentation must be provided, including a copy of the death certificate)
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